Політика конфіденційності

1. Data Controller

The controller of your personal data is Asset Track Sp. z o.o. based in Warsaw, ul. Marszałkowska 115/338, 00-102 Warsaw, Poland.

Contact: kontakt@assettrack.pl

2. Data We Collect

We may collect the following categories of data:

• Contact data: name, email address, company name, fleet size
• Technical data: IP address, browser type, device information
• Customer data: login credentials, vehicle/GPS data, billing data

3. Legal Basis for Processing

We process personal data based on:

• Consent (Art. 6(1)(a) GDPR) — when you submit a contact form or subscribe to communications
• Contract performance (Art. 6(1)(b) GDPR) — when we provide services
• Legitimate interest (Art. 6(1)(f) GDPR) — for security and service improvement
• Legal obligation (Art. 6(1)(c) GDPR) — for tax and accounting purposes

4. Processing Purposes

We use your data to:

• Respond to inquiries and provide customer support
• Provide and improve our services
• Process payments and invoicing
• Send marketing communications (with consent)
• Ensure system security
• Fulfill legal obligations

5. Data Sharing

We may share data with:

• Service providers: hosting, payments, customer support
• Platform partners: Wialon, Flespi (as necessary to provide services)
• Legal authorities: when required by law

We do not sell your personal data to third parties.

6. International Transfers

When transferring data outside the EEA, we implement appropriate safeguards, including Standard Contractual Clauses (SCC) and transfer data only to countries ensuring an adequate level of protection.

7. Retention Period

• Contact inquiries: 2 years
• Customer accounts: contract duration + 5 years
• Billing documents: 5 years
• Analytics data: 26 months

8. Your Rights

Under GDPR, you have the right to:

• Access your personal data
• Rectify inaccurate data
• Erase data ("right to be forgotten")
• Restrict processing
• Data portability
• Object to processing
• Withdraw consent at any time

To exercise these rights, contact us: kontakt@assettrack.pl

9. Cookies and Analytics

We use Umami Analytics — a privacy-focused analytics tool that does not use tracking cookies and does not collect personal data. Essential cookies are used only for the proper functioning of the website.

10. Security

We implement appropriate technical and organizational measures, including TLS/SSL encryption, secure data storage, access control, and regular security audits.

11. Complaints

If you believe that the processing of your data violates GDPR, you have the right to file a complaint with the President of the Personal Data Protection Office (UODO), ul. Stawki 2, 00-193 Warsaw, Poland.